MAA Bylaws

Article VI – Elections

  1. The three services will rotate each year and provide an individual elected from within their respective services to assume the role of Secretary and every fourth year the member-at-large will be nominated from any service and will be voted on by entire membership body. Terms will start in June of the same year following the annual meeting. Officers will rotate in successive years through the various offices from Secretary, Treasurer, President-Elect, President to Past President respectively.
  2. Members attending the annual meeting shall be entitled to vote in the election of new officers or the Executive Board can elect to vote by e-mail vote.
  3. The elected officers shall serve in the respective offices from 1 June to 31 May of the following year.

Article VII – Council

Members of the Executive Council shall be the elected officers of the Executive Board, the Executive Administrator, and the Communications Director. The positions of Past President, Executive Administrator and Communications Director will not have voting privileges on the Executive Council.

Article VIII – Executive Administrator

The Executive Administrator shall be appointed by the Executive Board and shall serve at the discretion of the Board for an indefinite period of time. The Executive Board can choose to have these duties performed by organizations which offer these services for a fee. The duties of the Executive Secretary shall include (but not limited to) the following:

  1. The Executive Administrator will maintain the Association checking account.
  2. The Executive Administrator shall pay all monies necessary for the expenditures that result from doing MAA business. Approval from the Executive Board shall be required for any expenditure in excess of fifty dollars. At each annual meeting, he/she shall provide report on all expenditures and the upcoming year’s proposed budget to the Treasurer.
  3. He/she shall prepare annual tax statement and submit to the Executive Board for review and approval and upon approval will send forms to IRS.

Article IX – Communications Director

The Communications Director shall be appointed by the Executive Board with the primary duty of maintaining and overseeing the MAA webpage. The Communications Director shall serve at the discretion of the Council for an indefinite period of time. The Executive Council can choose to have these duties performed by persons or organizations which offer these services for a fee.

Article X – CAOHC Representation

Two members shall represent MAA at the Executive Council meetings of the Council for Accreditation in Occupational Hearing Conservation. Representatives shall be no less senior than the rank of Major/Lieutenant Commander (O-4) for Active Duty or GS-12 for DoD Civilian. They shall be appointed for a period of five (5) years unless tenure is extended by the MAA Executive Council to a maximum of ten (10) years.

Article XI – Meetings

  1. The annual general membership meeting shall be at a time and place designated by the Executive Board. The Secretary shall ensure that the Audiology Service Consultants are provided with information regarding the annual meeting. Annual meetings may occur at the MASC or may occur when MAA in collaboration with the AVAA holds a Joint Defense/Veterans Audiology Conference (JDVAC).
  2. Meetings of the Executive Board or Executive Council shall be initiated by the President. Action may be taken by telephone conference, mail, or e-mail ballot.
  3. The quorum for the Executive Council and annual general membership meeting shall be a simple majority of its voting members.

Article XII – Committees

The Executive Board shall appoint ad-hoc committees as needed.

Article XIII – Funding and Fiscal Year

  1. Funds may be raised by conference fees to be determined and set by the Executive Board, fundraising activities, or in any other manner approved by the Executive Board. Funds may be appropriated by the Executive Board to defray the expenses of MAA.
  2. The Fiscal Year shall coincide with the tax year cycle. The Executive Board shall, within 30 days of the annual general membership meeting, adopt an income and expense budget covering all activities for the next fiscal year.

Article XIV – Amendments

Amendments to these by-laws may be proposed by the Executive Council or any individual members. When proposed by an individual member it shall first be sent to the Executive Board. The membership shall be notified of the proposed changes during a membership meeting or by e-mail. Upon proposal by the Executive Board and after discussion at the membership meeting or discussion by e-mail, these by-laws may be amended or repealed, in whole or in part, by mail ballot, e-mail ballot, or voice vote during a membership meeting. A two-thirds (2/3) majority of votes received shall be necessary for approval.

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